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Dispatch & Operations · beginner · 2 min read

How to Send and Export the Dispatch Schedule

Email the daily schedule directly to your crew, copy it for a group chat, or export it to a spreadsheet for payroll and analysis.

For: DispatcherOwner / Operator

A great schedule is useless if the crew doesn’t see it. MoveRight lets you email the schedule directly, copy it for a group chat, or export it to a spreadsheet.

What this covers

Sending the schedule to crew via email, copying it for chat apps, and exporting to a spreadsheet.

Who uses this

Dispatchers send the schedule every morning. Owners export data for payroll and reporting.

Emailing the schedule

  1. On the Dispatch page, click the Send schedule button (or the dropdown arrow next to it)

    The Dispatch page with the Send schedule button visible

    Clicking the Send schedule button

  2. MoveRight pre-fills the To field with all assigned crew members’ email addresses — you can add or remove recipients

    The email form with the To field pre-filled with crew email addresses

    The To field showing assigned crew member email addresses

  3. Edit the Subject line if needed

    The Subject field of the schedule email

  4. Edit the Body — you can paste in additional instructions or notes

    The Body field of the schedule email with pre-filled content

  5. Click the green Send button

    Editing email recipients before sending

Every assigned crew member receives an email with their job details for the day.

Confirmation that the schedule email has been sent

Copying for a group chat

  1. Click the dropdown arrow next to Send schedule

    The dropdown arrow next to the Send schedule button

  2. Click Copy for Chat

    The Copy for Chat option in the dropdown menu

  3. The schedule is copied to your clipboard in a chat-friendly format

    Success notification confirming the schedule was copied for chat

  4. Paste it into your team’s group chat (WhatsApp, Google Hangouts, etc.)

This is the fastest way to get the schedule into your crew’s hands if they don’t check email regularly.

Exporting to a spreadsheet

  1. Click the dropdown arrow next to Send schedule

  2. Click Copy for Spreadsheet

    The Copy for Spreadsheet option in the dropdown menu

  3. A success notification confirms the data is on your clipboard

    Success notification confirming spreadsheet data was copied

  4. Open Google Sheets, Excel, or any spreadsheet app

    Pasting the copied schedule data into a spreadsheet

  5. Paste — the data is formatted into columns: Start Time, Job Code, Type, Customer, Revenue, Crew, Labor Cost, etc.

    Spreadsheet showing the dispatch schedule data in columns

    The final exported schedule in spreadsheet format

Use this for:

  • Payroll — calculate hours and pay for each crew member
  • Analysis — track daily revenue, labor costs, and profitability
  • Records — keep a historical log of your dispatch schedule

What happens next

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